Organization management
The organizational structure
The aim of an organization description is to help the users develop automatic reflexes as regards data viewing. This will actually allow specialist technicians for an activity to view only their own procedures and operating methods, instead of sorting contents they are not interested in.
This will also make it possible to build description summaries by main area, technical group or analytical group.
The description is essential in order to define the appropriate position of everyone and every job within the organization.
In the case of leadership for departments with several functional units, this is used to separate the activities of each one.
Equipment and task scheduling management
For each item in the structure (equipment, premises, storage areas), SAPA is used to build a corrective measure schedule.
Schedule is set up using automatic sequences decided by the department (each Friday, the 1st Tuesday of every month, once a quarter on the second Tuesday of the first month, etc.).
This type of programming is also used to manage all the laboratory forward-looking schedules, including the scheduling of tasks such as backups, internal audits, periodic meetings or management reviews, and of course, to save all of these tasks (traceability).
Each measure or task is run against different lists provided by the software, such as previous checklists or customized forms created in the document management. Thus, they serve as a template to enter and trace a specific record.
In both cases, three main phases are managed:
- Planning
- Saving and tracing
- Archiving
Structure management
Tree structure description of the site's organizational structure used to segment, optimize and streamline information processing:
- By main industry
- By technical group
- By analysis feature
- By process or sub-process
- By post or lab table
Production method management
Equipment and premises description has a dual objective:
- Dynamic inventory management
- Log book traceability
- Scheduled interventions
- Interventions when required by the situation