Dynamic document management
SAPA Docalis is the essential tool for quality managers to trace version history, control the appropriate content reading, and provide employees with a tool to search for documents in the database.
Dynamic form management
Documents are managed along with their history, version number, author, controller and approver.
Workflow stages may be fully set up. Deadlines or versions can be set up. Each document may be linked and updated using Word or Open Office. Users may view the applicable documents in Acrobat Reader.
Managing each document links is crucial, as it makes the tool easy for the staff to use.
Different links may be created for each document:
- With the laboratory structure and organization
- With the other documents
- With the paragraphs of each repository retained (ISO 9001/2000)
- With the laboratory specific folders
Creation or update protocol
Workflow refers to the implementation of a control protocol for the creation or update of a quality document. Monitoring plays an essential part, since it allows quality assurance managers (QAM) to control all the steps involved in document creation or update, from the author to the controller, from the approver to the formatter to those who print the originals. All the employees involved receive an email notification and must trace the correct completion of the actions assigned.
The workflow may be fully set up:
- Name of unlimited document models, process procedures, operating mode instructions.
- Number of stages.
- Review frequency.
- Review workflow.